The following is a list of recommended file naming conventions to be used when adding new content to the Governance Intranet:
Content/document types |
File name conventions |
Agenda |
<CommiteeAcronym>_<isodate: yyyy-mm-dd>_Agenda |
Additional agenda |
<CommiteeAcronym>_<isodate: yyyy-mm-dd>_AdditionalAgenda |
Special agenda |
<CommiteeAcronym>_<isodate: yyyy-mm-dd>_SpecialAgenda |
Minutes |
<CommiteeAcronym>_<isodate: yyyy-mm-dd>_Minutes |
Additional minutes |
<CommiteeAcronym>_<isodate: yyyy-mm-dd>_AdditionalMinutes |
Special minutes |
<CommiteeAcronym>_<isodate: yyyy-mm-dd>_SpecialMinutes |
Attachment (to agenda or minutes) |
<CommiteeAcronym>_<isodate: yyyy-mm-dd>_att<#>_<documenttype>_<title/briefdescription> |
Chair's circular |
<CommiteeAcronym>_<isodate: yyyy-mm-dd>_ChairCIrcular |
Policy |
<Policy owner Dept/facultyAcronym>_<title/briefdescription> |
Principal's circular |
PC<number, e.g. 01>_<year: yyyy> |
Principal's circular attachment |
PC<number, e.g. 01>_<year: yyyy>_att<#>_<documenttype>_<title/briefdescription> |
Act |
<Act name e.g. Income_Tax>_Act_No<Act no. e.g. 58>_of_<Act year e.g. 1962> |
When new documents are added to the Governance Intranet, the system will automatically change file names to reflect the above standards. However, it uses the committee name, date of meeting/chair's circular and document type selected when the document is added. Therefore it is even more important to ensure that all document properties are correct when adding a new document.
See also: Adding the committee documents
The following is a list of required folder naming conventions to be used when adding new folders to the Governance Intranet:
Folder type |
Folder name conventions |
Committee |
<CommiteeAcronym>_<full name of committee> |
Meeting |
<CommiteeAcronym>_<isodate: yyyy-mm-dd>_Meeting |
Principal's Circulars |
Principal's Circulars_<year: yyyy> |