Overview: Committee membership principles

Principle

Details/description

  1. Ex officio members

  • The Vice-Chancellor and Deputy Vice-Chancellors are ex officio members of all committees of Senate.

  • The Vice-Chancellor is ex officio a member of all joint committees of Senate and Council .

  1. Continued committee membership during a member's absence on leave

  • The Nominations Committee is not debarred from nominating as members of Committees of Senate or of Joint Committees of Senate and Council persons who are on leave, if the Nominations Committee considers this to be in the interests of the University and if the persons concerned are available and willing to serve.

  • A statutory or ex officio member of a Senate Committee may elect, without cost to the University, to attend a meeting or meetings of that committee during any period of leave.  A statutory or ex officio member on leave continues to receive agenda papers and minutes.

  • A member of a committee, other than a statutory or ex officio member, is not entitled to attend meetings of the committee during any period of leave granted to him or her.  However, he/she may be invited to do so by the Vice-Chancellor if the Vice-Chancellor considers this to be in the interests of the University.  The Nominations Committee will make proposals for leave replacements.

  1. Co-option

  • Co-option is possible in respect of all Senate and joint Senate and Council committees but in each case the Nominations Committee must be asked by the committee concerned to approve the proposed co-option, and where it does so approve it will recommend accordingly through the Principal's Circular for approval by Senate.  

  • The period of co-option is usually to 30 June each year.

  1. Committee members

  • The list of committee members includes members of Council and of the academic and administrative staff as well as members external to the University.

  • The list includes committees whose members are appointed by Council or Senate or Faculty Boards. It does not include the Faculty Boards or their standing sub-committees.

  • The list also includes student members appointed by the SRC. Individual student names are not included in this booklet in view of the fact that the term of office for students is generally one calendar year.  The names are, however, obtainable from the relevant servicing officer

  1. Terms of office

  • The terms of office for all Council and Senate appointed members run to 30 June 2012 except where otherwise stated.

  1. Categories of members:

  • Members are by definition full members, with full voting rights.

  • Assessor Members may speak, are expected to advise, but do not vote, nor do they count towards quorum requirements.

  • Co-opted Members have full rights, and count towards quorum requirements.

  • Alternate Members may attend even when the substantive member is present (but may only speak, vote or count towards quorum rules when the substantive member is absent).