Overview: Roles in the Governance Intranet

Role

Description

Related links

UCT community member

• Read and download open documentation from the Governance Intranet, including meeting documentation, policies, principal's circulars and acts.

• Overview: Principles of open governance

Servicing officer

• Read and download any open documents.

• Manage their committee/s for which they are servicing officer:

• Create meeting folders

• Upload meeting documentation

• Check out committee documents

• Add and update committee documentation

• Roles and responsibilities: Servicing officer

Chair person

• Read and download any open documents.

• Review meeting documentation of committee/s for which they are chair person:

• • Check out meeting documents (e.g. agenda, minutes - current and/or previous)

  • Approve meeting minutes and agendas, as applicable

  • Check in meeting documentation

Committee member

• Read and download any open documents.

• Read and download any committee documents for which they are committee member.

Secretariat member

• Read and download any open documents.

• Oversee the management of committees.

• Submit a system request for the creation of any new committee which has been approved

Policy officer

• Read and download any open documents.

• Manage their policy or policies for which they are policy officer:

• • Upload policies for review

  • Send out policy notifications

  • Edit the status, changes and version of the policy

  • Check out policy documents for review

  • Add and update policy details

  • Convert approved policy to PDF.

Policy owner

• Read and download any open documents.

• Elect a review panel.

• Review policy or policies for which they are the policy owner:

• • Check out a policy

  • Approve policy changes, as applicable

  • Check in a policy