Servicing officers add minutes to the Governance Intranet when they have received inputs from all parties and have compiled the final version of the minutes (current or previous) and any other attachments that need to be made available.
The latest version of the minutes and any other attachments.
This procedure has been documented in Windows XP operating system. If you are using Windows 7 or other operating systems, the steps might vary slightly. We will be documenting all procedures for Windows 7 in due course.
Below are links to the parts of this procedure, either follow the procedure sequentially or jump to the part that you need help with:
Log in to the Governance Intranet. See: Logging in.
In Governance - Governance page, select Committees section.
The Committees - Home page opens displaying the Manage Committees menu.
In the Manage Committees menu, choose
My Meetings.
The Committees - My Meetings page opens displaying a list of meetings for the committee which you service.
In the My Meetings section, select the meeting to which you would like to add minutes (and attachments, if applicable).
The <Meeting name> page opens displaying the meeting details and, if applicable, a list of documents which have already been added.
If a message appears above the meeting title notifying you that items in the Document Set have been added or removed, click Update the Document Set.
To add a document, select the Documents tab in the Library Tools section in the top menu.
The Documents ribbon appears:
Click
the 
New
Document drop-down and select the relevant content type for upload, i.e. Minutes or Meeting Attachment.
The Upload Document page opens.
Ensure that the Overwrite existing files check box is selected.
In the Name section, click Browse.
The Choose File To Upload dialog box appears.
Navigate to the file to be added for the selected meeting.
Select the file and click Open.
The Upload Document page reappears and the file path and name appears in the Name field.
Click OK.
The Processing message asking you to be patient may appear on the page.
The Meetings - <Document file name> page opens displaying a message confirming that the document was uploaded successfully and that you can use the form to update document properties.
Ensure that the correct Content Type was selected for this document (i.e. Minutes or Meeting Attachment), correct if necessary.
Ensure that the file name complies with the file naming convention.
The Governance Intranet will automatically correct file names if not correct.
Check that the Status
is correct, if you need to select a status other than the default
Draft status, click 
Browse for a
valid choice.
The Select: Status dialog box appears.
Select the correct status, i.e. Approved/Final, Revised, Working.
Click Select>>.
The selected status appears in the Select field replacing the previous entry.
Click OK.
Check that the <Selected
content type> Type is correct, if it is another content
sub-type, then click Browse for a valid choice.
The Select: <Selected content type> Type dialog box appears.
Select the correct content sub-type, e.g. Additional Minutes, Special Minutes, Workshop Minutes.
Click Select>>
The selection appears in the Select>> field replacing the previous entry.
Click OK.
Select the Committee.
Click Save.
The <Meeting name> page reappears
displaying the document that has just been loaded with a 
New
icon next to the Name.
The document has been successfully added.
If you have more documents to add (e.g. attachments to the minutes), repeat from step 5 until all documents have been added.
Either continue working in the Governance Intranet,
Or log out, see: Logging out.
See also: Downloading committee documents