This action is performed by the servicing officer on behalf of chair person to manage whether notifications are sent to the committee to remind them of upcoming meetings, to notify them of updates to minutes of previous meetings and to request agenda items.
Notifications should only be set when servicing officers are uploading documents for the previous meeting, the current meeting and meetings in the future. When uploading any other meeting documents from the past notifications should not be sent.
This procedure has been documented in Windows XP operating system. If you are using Windows 7 or other operating systems, the steps might vary slightly. We will be documenting all procedures for Windows 7 in due course.
Log in to the Governance Intranet. See: Logging in.
In Governance - Governance page, select Committees section.
The Committees - Home page opens displaying the Manage Committees menu.
In the Manage Committees menu, choose
View My Committees.
The View My Committees page opens.
Find the committee whose notifications settings you would like to manage.
For the selected
committee, click Open Menu
drop-down button and choose 
Edit Properties.
Tip: Move mouse
pointer over the committee Name
to make the drop-down button appear.
The Meetings - <Committee abbreviation_committee name> page opens.
If necessary, review all the committee details to ensure that they are correct and up to date.
In the Enable Meeting Notifications check box (scroll down to see it, if necessary):
If you would like notifications to be sent to all your committee members and chair, ensure that the check box is selected.
If you are uploading meetings and meeting documents from the previous year, and do not want notifications to be sent, ensure that the check box is cleared.
Click Save.
The View My Committees page reopens.
The notifications setting for the committee has been updated.
Click Back in your browser Window to return to the Committees - Home page.