Procedure: Viewing or downloading a policy document

When to perform

This action is performed by UCT community members when they want to view or download a policy.

Policies accessible to UCT community members are those which have been approved, published and converted to PDF format.

You must have

You must have the name or policy category of the policy document to be viewed or downloaded so that you can find it easily in the list of policy documents.

Procedure

This procedure has been documented in Windows 7 operating system. If you are using Windows XP or other operating systems, the steps might vary slightly.

Below are links to the parts of this procedure, either follow the procedure sequentially or jump to the part that you need help with:

Opening the Policies page

  1. Log in to the Governance Intranet. See: Logging in.

  1. In Governance - Governance page, select Policies section.  

  2. The Policies - Home page opens.

Viewing or downloading the policy document

If you...

then...

are not sure which category the policy is in,

  • click All Policies.

  1. The Pages - All Policies page opens displaying a list of All Published Policies.

  • Find the policy in the list, if necessary scroll down the page.

  • Select the policy Name to view.

know which category the policy is in,

  • select the relevant category, (e.g. Academic, Finance, Human Resources).

  1. The Pages - <selected policy category> opens.

  • Find the policy in the list, if necessary scroll down the page.

  • Select the policy Name to view.

 

  1. A new tab opens displaying the policy in the browser window.

  2. Either click Download to download the file for future reference;

  3. Or click Close to close the tab.

  1. The Download complete dialog box appears.

  2. If you want to view the document now, click Open.

  3. If you want to open the folder in which the document is saved, click Open Folder.

  4. If you want to view the document later, click Close.

  1. The Pages - All Policies reopens or the Pages - <selected policy category> reopens displaying the published policies listed.

  2. The policy document has been viewed or downloaded.

  3. Either continue working in the Governance Intranet.

  4. Or log out, see: Logging out.