Overview: Working with fields in the Researcher Profiles module

Introduction

All information contained within the Researcher Profiles and the Scholarly Outputs is captured by means of input into fields.

A field is a designated input area demarcated by a grey rounded rectangle border preceded by a field name.

There are various kinds of fields used within the Researcher Profiles and Scholarly Outputs.

Field types and their descriptions/rules

Depending on the type of field, input is entered into the field in various ways as described below:

Field type

Description/field rules

Compulsory fields

Example:

All fields which are UCT compulsory fields are noted by *
All fields which are NRF compulsory fields are noted by *

If synchronisation with the NRF is required, completion of the National Research Foundation (NRF) fields is mandatory. For more information, see: NRF funding overview (external link).
Note: Not all academics/researchers require synchronisation with the NRF

Shaded fields (read-only fields)

Example:

Information in shaded fields (read-only UCT fields) is pre-populated from the SAP Human Resources (HR) system and can only be changed by completing the HR101 - Personal Details form and returning the completed form to HR.

Fields that are only editable via the HR101 form are:
Surname
Initials
Preferred name
ID number (or passport number)
Race
Gender
Date of birth

Free text fields

Example:

Title free text fields are restricted to 100 characters.
The NRF Summary text is restricted to 5500 characters.
Other free text fields are restricted to 500 characters and have no limit on type of character input.

Extendable select fields

Example:

The extendable select type field is identified by a small circle at the end of the field.
After entering three characters into these fields, a drop-down list of similar / recommended items appears.
As more characters are entered, the drop-down list will be further refined.
Select the relevant item from the drop-down list, if it appears, or continue entering content into the field.

Rich text fields

Example:

In rich text fields you may apply formatting to the text (bold / italics /underline / strike through / alignment / subscript / superscript / bullets / numbering / indentation / special characters).
There is no limit on the amount of characters you may enter in a rich text field.

Drop-down list fields

Example:

Drop-down list fields contain a list of pre-defined options.
To view and select items in the drop-down list:
Click on the drop-down arrow.
Select an item from the drop-down list.
The selected item appears in the field .

Radio button

Example:

Radio buttons are round selection buttons.
One of the radio buttons will be selected initially by default.
Only one radio button may be selected at any one time.
When one is selected, all others are automatically deselected.

Check box

Example:

Check boxes are square selection options.
When selected, a check box contains a tick (check) mark.
When deselected, a check box is empty.
Clicking in the check box toggles the appearance of the tick (check) mark.

Keywords field

Example:

See also: Keywords?
Keywords provide a way of assigning an assortment of relevant words to an entry.
Each keyword may be separated by a space, comma or semi-colon.
When creating a CV, the assigned keywords are displayed.
Keywords may contain a maximum of 100 characters.

Field type	Description/field rules
Compulsory fields Example:	All fields which are UCT compulsory fields are noted by * All fields which are NRF compulsory fields are noted by * If synchronisation with the NRF is required, completion of the National Research Foundation (NRF) fields is mandatory. For more information, see: NRF funding overview (external link). Note: Not all academics/researchers require synchronisation with the NRF
Shaded fields (read-only fields) Example:	Information in shaded fields (read-only UCT fields) is pre-populated from the SAP Human Resources (HR) system and can only be changed by completing the HR101 - Personal Details form and returning the completed form to HR. Fields that are only editable via the HR101 form are: Surname Initials Preferred name ID number (or passport number) Race Gender Date of birth
Free text fields Example:	Title free text fields are restricted to 100 characters. The NRF Summary text is restricted to 5500 characters. Other free text fields are restricted to 500 characters and have no limit on type of character input.
Extendable select fields Example:	The extendable select type field is identified by a small circle at the end of the field. After entering three characters into these fields, a drop-down list of similar / recommended items appears. As more characters are entered, the drop-down list will be further refined. Select the relevant item from the drop-down list, if it appears, or continue entering content into the field.
Rich text fields Example:	In rich text fields you may apply formatting to the text (bold / italics /underline / strike through / alignment / subscript / superscript / bullets / numbering / indentation / special characters). There is no limit on the amount of characters you may enter in a rich text field.
Drop-down list fields Example:	Drop-down list fields contain a list of pre-defined options. To view and select items in the drop-down list: Click on the drop-down arrow. Select an item from the drop-down list. The selected item appears in the field .
Radio button Example:	Radio buttons are round selection buttons. One of the radio buttons will be selected initially by default. Only one radio button may be selected at any one time. When one is selected, all others are automatically deselected.
Check box Example:	Check boxes are square selection options. When selected, a check box contains a tick (check) mark. When deselected, a check box is empty. Clicking in the check box toggles the appearance of the tick (check) mark.
Keywords field Example:	See also: Keywords? Keywords provide a way of assigning an assortment of relevant words to an entry. Each keyword may be separated by a space, comma or semi-colon. When creating a CV, the assigned keywords are displayed. Keywords may contain a maximum of 100 characters.