Procedure: Adding a Collection

Introduction

The Collections category caters for any contributions one may have made to a collection of any sort.

Each entry is listed by Reference and Moderated. A scholarly output is considered moderated once the Own Department and Own Faculty fields have been completed.

There is no restriction on the total number of entries you may add.

Log in to the UCT Research Portal website with your UCT network credentials.
Click Scholarly Outputs.

In the Scholarly Outputs – Home page, click Collections category.

The Scholarly Outputs – Collections page opens.

Adding collection information

In the Collections section, click Add New.

The Scholarly Outputs – Add Collection Details page opens.

Enter the reference or citation of the collection in the Reference/Citation rich text field.
Enter the description of the collection in the Description rich text field.

Adding and saving a contributor

Click Add Contributor.

The Add an Author dialog box appears.

Enter the contributor's surname in the Last Name field.
Enter the contributor's initials in the Initials field.
If this person is currently involved with UCT, click Search UCT.
A list of UCT staff members and students appears (based on the surname and initials entered above).
Click to select the relevant person from the list and continue to the Primary Author check box.
In the Institution extendable select field, enter or select the author's institution name.
If this person was the primary author, ensure that the Primary Author check box is selected.
If you want to add another contributor, click Save & Add Another and repeat from step 5 .
Click Save & Close.
The following message displays briefly: “Information was successfully saved.”

The Scholarly Outputs – Add Collection Details page reopens.

If necessary, in the Contributor/s list click the up / down arrows to sort by priority.

Adding additional collection information

Select the year from the Year drop-down list field..
Enter the website address in the URL field.
If this falls into the category of engaged scholarship, ensure that the Engaged Scholarship check box is selected.
Enter the details of your contribution in the Own Contribution field.

A scholarly output is considered ready for distribution once the Own Department and Own Faculty fields have been completed.

Select your own faculty from the Own Faculty drop-down list field.
Select your own department from the Own Department drop-down list field.
In the Own Research Group / Unit / Centre extendable select field, enter or select the name of your research group, unit or centre, if applicable.
Enter keywords, separated by space, comma or semicolon, in the Keywords field.

Contributing to OpenUCT

Click Upload Contribution.

The Upload to OpenUCT dialog box appears.
Select the file version from the File to upload drop-down list field.
Select the Creative Commons licence from the Licensing drop-down list field.
Click Browse in the Upload file/s field.

The File Upload dialog box opens.
Navigate to the location of your saved file.
Select the file to upload.
Click Open.

The File Upload dialog box reopens with your selected file listed below the Upload file/s field.

If you want to select another file to upload, click Browse to add another file and repeat from step 8.

If you want to remove a previously selected file, click next to the file to remove.

Select the check box to agree to the OpenUCT non-exclusive distribution agreement.
Click Upload File/s.
The following message displays briefly: “Information was successfully saved.”

Saving collection information

The Scholarly Outputs – Add Collection Details page reopens.

If you want to add another collection, click Save & Add Another and repeat from step 4.
Click Save & Close.
The following message displays briefly: “Information was successfully saved.”

The Scholarly Outputs – Viewpoints page reopens.