Procedure: Adding a Non Peer-reviewed Conference Output

Introduction

The Conference Outputs category provides for all information relating to any type of conference output to be captured. Each entry is listed by Contribution title and Moderated. A scholarly output is considered ready for distribution once the Own Department and Own Faculty fields have been completed.

There is no restriction on the total number of entries you may add.

Procedure

Log in to the UCT Research Portal website with your UCT network credentials.
Click Scholarly Outputs.

In the Scholarly Outputs – Home page, click the Conference Outputs category.
The Scholarly Outputs – Conference Outputs page opens.

Adding an ISBN and article title details
Adding and saving a contributor
Adding and saving an editor
Adding additional conference proceeding information
Saving conference proceeding information:

Adding an ISBN and article title details

In the Non Peer-reviewed section, click Add New.

The Scholarly Outputs – Add a Conference Proceeding page opens.

Enter the ISBN number in the ISBN Number field.
Enter the title of the proceedings in the Title of Proceeding field.
Enter the title of the contribution to the conference in the Title of Contribution rich text field.
Enter the title of the conference in the Title of Conference rich text field.
Select the country of the conference from the Country of Conference drop-down list field.

Adding and saving a contributor

Click Add Contributor.

The Add a Contributor dialog box appears.

Enter the contributor's surname in the Last Name field.
Enter the contributor's initials in the Initials field.
If this person is currently involved with UCT, click Search UCT.
A list of UCT staff members and students appears (based on the surname and initials entered above).
Click to select the relevant person from the list and continue to the Primary Author check box.
In the Institution extendable select field, enter or select the author's institution name.
If this person was the primary author, ensure that the Primary Author check box is selected.
If you want to add another author, click Save & Add Another and repeat from step 5 .
Click Save & Close.
The following message displays briefly: “Information was successfully saved.”

The Scholarly Outputs – Add a Conference Proceeding page reopens.

If necessary, in the Contributor/s list click the up / down arrows to sort by priority.

Adding and saving an editor

Click Add Editor.

The Add an Editor dialog box appears.

Enter the editor's surname in the Last Name field.
Enter the editor's initials in the Initials field.
If this person is currently involved with UCT, click Search UCT.
A list of UCT staff members and students appears (based on the surname and initials entered above).
Click to select the relevant person from the list and continue to the Primary Editor check box
In the Institution extendable select field, enter or select the editor's institution name.
If this person was the primary editor, select the Primary Editor check box.
If you want to add another editor, click Save & Add Another and repeat from step 7.
Click Save & Close.
The following message displays briefly: “Information was successfully saved.”

The Scholarly Outputs – Add a Conference Proceeding page reopens.

If necessary, in the Editor/s list click the up / down arrows to sort by priority.

Adding additional conference proceeding information

Enter the number of the item's first page in the Start Page field.
Enter the number of the item's last page in the End Page field.
Select the publication status from the Status drop-down list field.
Enter the year in the Year field.
Enter the website address in the URL field.
Enter the article number (DOI) in the Article Number / DOI field.
Select the relevant peer reviewed option from the Peer Reviewed drop-down list field.
Select the intellectual property rights from the Intellectual Property Rights drop-down list field.
If this falls into the category of engaged scholarship, ensure that the Engaged Scholarship check box is selected.
Select the relevant submit to OpenUCT option from the Select to OpenUCT drop-down list field.
Enter the details of your contribution in the Own Contribution field.

A scholarly output is considered ready for distribution once the Own Department and Own Faculty fields have been completed.

Select your own faculty from the Own Faculty drop-down list field.
Select your own department from the Own Department drop-down list field.
In the Own Research Group / Unit / Centre extendable select field, enter or select the name of your research group / unit / centre, if applicable.
Enter keywords, separated by space, comma or semicolon, in the Keywords field.

Saving conference proceeding information:

If you want to add another conference proceeding, click Save & Add Another and repeat from step 4
Click Save & Close.
The following message displays briefly: “Information was successfully saved.”

The Scholarly Outputs – Conference Outputs page reopens.