Procedure: Adding a Non Peer-reviewed Journal Article

Introduction

The Journal Articles category provides an area to capture information relating to non peer-reviewed journal articles. Each entry is listed by Citation and Distribution Ready. A scholarly output is considered ready for distribution once the Own Department and Own Faculty fields have been completed.

When adding a journal article entry, once the ISSN number field has been completed, clicking the Find Journal button will auto-populate the Journal Title field. Similarly, selecting the journal title from the Journal Title extendable select field will auto-populate the ISSN number field.

There is no restriction on the total number of entries you may add.

Procedure

Log in to the UCT Research Portal website with your UCT network credentials.
Click Scholarly Outputs.

In the Scholarly Outputs – Home page, click the Journal Articles category.

The Scholarly Outputs – Journal Articles page opens.

Adding an ISSN and article title
Adding and saving an author
Adding additional journal article information
Contributing to OpenUCT
Saving journal article information

Adding an ISSN and article title

In the Non Peer-reviewed reviewed section, click Add New.

The Scholarly Outputs – Add a Journal Article page opens.

Enter the ISSN number in the ISSN Number field.
Click Find Journal to auto-complete the Journal Title field.
Enter the article title in the Article Title rich text field.

Adding and saving an author

Click Add Author.

The Add an Author dialog box appears.

Enter the author's surname in the Last Name field.
Enter the author's initials in the Initials field.
If this person is currently involved with UCT, click Search UCT.
A list of UCT staff members and students appears (based on the surname and initials entered above).
Click to select the relevant person from the list and continue to the Primary Author check box.
In the Institution extendable select field, enter or select the author's institution name.
If this person was the primary author, ensure that the Primary Author check box is selected.
If you want to add another author, click Save & Add Another and repeat from step 5 .
Click Save & Close.
The following message displays briefly: “Information was successfully saved.”

Adding additional journal article information

The Scholarly Outputs –Add a Journal Article page reopens.

If necessary, in the Author/s list click the up / down arrows to sort by priority.
Enter or select the journal title in the Journal Title extendable select field.
Enter the journal volume in the Volume field.
Enter the journal issue in the Issue field.
Enter the number of the article's first page in the Start Page field.
Enter the number of the article's last page in the End Page field.
Select the publication status from the Status drop-down list field.
Enter the year in the Year field.
Enter the website address in the URL field.
Enter the article number (DOI) in the Article Number / DOI field.
Select the relevant peer reviewed option from the Peer Reviewed drop-down list field.
If this falls into the category of engaged scholarship, ensure that the Engaged Scholarship check box is selected.
Enter the details of your contribution in the Own Contribution field.

A scholarly output is considered ready for distribution once the Own Department and Own Faculty fields have been completed.

Select your own faculty from the Own Faculty drop-down list field.
Select your own department from the Own Department drop-down list field.
In the Own Research Group / Unit / Centre extendable select field, enter or select the name of your research group / unit / centre, if applicable.
Enter keywords, separated by space, comma or semicolon, in the Keywords field.

Contributing to OpenUCT

Click Upload Contribution.

The Upload to OpenUCT dialog box appears.
Select the file version from the File to upload drop-down list field.
Select the Creative Commons licence from the Licensing drop-down list field.
Click Browse in the Upload file/s field.

The File Upload dialog box opens.
Navigate to the location of your saved file.
Select the file to upload.
Click Open.

The File Upload dialog box reopens with your selected file listed below the Upload file/s field.

If you want to select another file to upload, click Browse to add another file and repeat from step 8.

If you want to remove a previously selected file, click next to the file to remove.

Select the check box to agree to the OpenUCT non-exclusive distribution agreement.
Click Upload File/s.
The following message displays briefly: “Information was successfully saved.”

Saving journal article information

The Scholarly Outputs – Add a Journal Article page reopens.

If you want to add another journal article, click Save & Add Another and repeat from step 4
Click Save & Close.
The following message displays briefly: “Information was successfully saved.”

The Scholarly Outputs – Journal Articles page reopens.