Procedure: Accessing and working with UCT forms

The UCT administrative forms are available on the web (see: the Forms Index). You can view them in your default browser.

See also: Setting Internet Explorer as your default web browser

Procedures

• Access from UCT Admin group

• Access from UCT online help

• Viewing forms

• Printing forms

• Completing forms electronically

Access from UCT Admin group

In Windows XP:

1. On your desktop, click Start  and choose Programs ® UCT Admin ® UCT Admin Forms.

2. Your default web browser opens displaying the index of all available forms.

3. Click the appropriate form name. To locate a form in the index, choose Edit ® Find.

3. Either the form opens in Microsoft Word within the browser,

4. Or you will be prompted to View the file.

5. Or Save the file to a local drive. See: Saving forms from the web

In Windows 7:

1. On your desktop, click Start  and choose All Programs ® UCT Admin ® Admin Forms.

2. Your default web browser opens displaying the UCT Administrative Forms page, an index of all available forms.

3. To locate a form in the index, choose Edit ® Find.

4. Click the appropriate form name to open.

3. Either the form opens in Microsoft Word,

4. Or an Opening <form name> dialog box appears you will be prompted to

5. Either select Open with Microsoft Word (default).

6. Or select Save File. See: Saving forms from the web

7. Click OK.

Access from UCT online help or other web sites

1. Anywhere that a form name is hyperlinked, click the form name.

2. Either a second web browser window opens displaying the form in Microsoft Word,

• Or you will be prompted to View the file.

• Or Save the file to a local drive. See: Saving forms from the web

Viewing forms

• If you are using an older version of Internet Explorer, and the form does not open in Microsoft Word, then click Tools to make Microsoft Word toolbars available for formatting your text.

• To hide or display formatting marks e.g. paragraph marks in Internet Explorer, choose Tools ® Options and edit the Formatting mark options in the View tab.

Printing forms

• Only print a form from the forms list on the web when you need it. Forms are regularly updated and old printouts may be out of date.

• Before printing, ensure that your page size is set to A4:

• • Choose File ® Print.

  • The Print dialog box appears.

  • Click Preferences under the General tab.

  • The Preferences dialog box appears.

  • Click Advanced.

  • The Advanced Options dialog box appears.

  • Ensure that the Page Size is set to A4.

• Each time you print, preview (all pages) to ensure that the correct amount of pages are printing with no orphans or widows.

A widow is the last line of a paragraph printed by itself at the top of a page. An orphan is the first line of a paragraph printed by itself at the bottom of a page. The default setting in Microsoft Word prevents widows and orphans.

Completing forms electronically

• Fill out forms electronically by e.g. clicking in the table cells and typing the required information.

• You can use Microsoft Word tools to format your text.

• When the form is complete, print it out and get the relevant approval signatures on paper.