The Third Party System was renewed in September 2022, replacing the previous system.
The previous Third Party System was built on SharePoint 2013 which is reaching end of life on 11 April 2023, after which it will no longer be supported by Microsoft. It was therefore required that the system was migrated off SharePoint 2013 and onto a supported platform. In the process of moving the system and all its data, it was redesigned to work optimally on the new platform and to improve the user experience.
The interface has been changed and the features reorganised. See: Structure: UCT Third Party System
The user experience has been enhanced based on user feedback.
Below is a list of the changed features:
While you can still perform the same third party account actions (request new, renew existing, and view third party account), they are now grouped and accessed from the Accounts menu drop-down list:
Improved validation by using the unique identifier when initiating third party account requests.
New third party accounts are requested by first entering the ID or passport number.
Existing third party account renewal requests are initiated by entering either the third party number or the ID or passport number to search for and select the applicable existing third party.
ID or passport numbers of third parties are protected by only displaying the last five characters when viewing third party details.
Below is a list of the new features:
New, streamlined interface with a consistent menu bar appearing at the top of every page.
For approvers/authorizers:
The Approvals menu item appears only if they need to review an access request for a new or existing third party (a numeric indicator shows the number of new approvals).
The My Approval History menu item is used to view their approval history displaying recent active or expired approvals and each third party approval can be viewed, if necessary.
See also:
Structure: UCT Third Party System
Policy: Roles and responsibilities of Third Party System users