See also: Guidelines: Tips for servicing officers and Process: Managing a meeting
After a meeting has taken place, compile the minutes.
Seven days after the meeting, distribute the minutes.
If applicable, download or open the relevant minutes template.
Read through your notes taken during the meeting.
Type up your notes, (if applicable, apply the minutes template) ensuring that you have standard and consistent headings and formatting.
Ensure that the minutes indicate:
the context, debate and outcome or decision of each item.
clearly what action is required and from whom the action is required.
Submit the draft minutes to the chair for review.
On receipt of feedback from the chair, amend the minutes, if necessary.
Obtain final approval from the chair.
Upload the finalised minutes to the Governance Intranet, see: Adding the committee documents.
Approve the minutes in the Governance Intranet, see: Approving committee documents .
On approval, an e-mail with a link to the final minutes is sent to the committee members.