Procedure: Adding a Book Authored

Introduction

The Books and eBooks category allows you to capture information relating to books and ebooks which one may have authored. Each entry is listed by Citation and Distribution Ready. A scholarly output is considered ready for distribution once the Own Department and Own Faculty fields have been completed. There is no restriction on the total number of entries you may add.

Procedure

Log in to the UCT Research Portal website with your UCT network credentials.
Click Scholarly Outputs.

In the Scholarly Outputs – Home page, click Books and eBooks category.

The Scholarly Outputs – Books and eBooks page opens.

Adding an ISBN and Title of Book:
Adding and saving an Author
Adding additional book information
Contributing to OpenUCT
Saving a book

Adding an ISBN and Title of Book:

In the Authored section, click Add New.

The Scholarly Outputs – Add a Book page opens.

Enter the ISBN number in the ISBN Number field.
Enter the title of the book in the Title of Book rich text field.

Adding and saving an Author

Click Add Author.

The Add an Author dialog box appears.

Enter the author's surname in the Last Name field.
Enter the author's initials in the Initials field.
If this person is currently involved with UCT, click Search UCT.
A list of UCT staff members and students appears (based on the surname and initials entered above).
Click to select the relevant person from the list and continue to the Primary Author check box.
In the Institution extendable select field, enter or select your institution name.
If this person was the primary author, ensure that the Primary Author check box is selected.
If you want to add another author, click Save & Add Another and repeat from step 6 .
Click Save & Close.
The following message displays briefly: “Information was successfully saved.”

Adding additional book information

The Scholarly Outputs – Add a Book page reopens.

To sort the Author listings by priority, click up / down arrows under Move.
Select the status from the Status drop-down list field.
Enter the year in the Year field.
In the Publisher extendable select field, enter or select the publisher name.
Enter the place in the Place field.
Enter the number of pages in the Number of Pages field.
Enter the URL (website address) in the URL field.
Select the relevant peer reviewed option from the Peer Reviewed drop-down list field.
If this falls into the category of engaged scholarship, ensure that the Engaged Scholarship check box is selected.
Enter your own contribution in the Own Contribution field.

A scholarly output is considered ready for distribution once the Own Department and Own Faculty fields have been completed.

Select your own faculty from the Own Faculty drop-down list field.
Select your own department from the Own Department drop-down list field.
If applicable, in the Own Research Group / Unit / Centre extendable select field, enter or select the name of your research group / unit / centre.
Enter keywords, separated by space, comma or semicolon, in the Keywords field.

Contributing to OpenUCT

Click Upload Contribution.

The Upload to OpenUCT dialog box appears.
Select the file version from the File to upload drop-down list field.
Select the Creative Commons licence from the Licensing drop-down list field.
Click Browse in the Upload file/s field.

The File Upload dialog box opens.
Navigate to the location of your saved file.
Select the file to upload.
Click Open.

The File Upload dialog box reopens with your selected file listed below the Upload file/s field.

If you want to select another file to upload, click Browse to add another file and repeat from step 8.

If you want to remove a previously selected file, click next to the file to remove.

Select the check box to agree to the OpenUCT non-exclusive distribution agreement.
Click Upload File/s.
The following message displays briefly: “Information was successfully saved.”

Saving a book

The Scholarly Outputs – Add a Book page reopens.

If you want to add another book, click Save & Add Another and repeat from step 4.
Click Save & Close.
The following message displays briefly: “Information was successfully saved.”

The Scholarly Outputs – Books and eBooks page reopens.