Overview: Books and eBooks category

Introduction

The Books and eBooks category allows you to capture information relating to books and e-books which one may have authored or edited. These may be complete books or individual chapters within books and e-books. Information is grouped into sections relating to Authored, Edited and Chapters.

Each entry is listed by Citation / Article Title and Distribution Ready. A scholarly output is considered ready for distribution once the Own Department and Own Faculty fields have been completed.

There is no restriction on the total number of entries you may add. Existing entries may be edited, updated or deleted, if required.  

Each entry on this page will be listed in a new row and will be displayed alternately in a blue or black font colour. This formatting is only used within the Scholarly Output context for ease of display of multiple entries.

Below is a list of procedures in the Books and eBooks category grouped by output type:

Sub-category

Topics

Authored books

  

Edited books

  

Chapters in books

 

Working with fields in this category:

Fields

Description/field rules

Compulsory fields

  • All fields which are UCT compulsory fields are noted by *

  • All fields which are NRF compulsory fields are noted by *

  • If synchronisation with the NRF is required, completion of the National Research Foundation (NRF) fields is mandatory.  For more information, see: NRF funding overview (external link).

  • Note: Not all academics/researchers require synchronisation with the NRF

Shaded fields (read-only fields)

  • Information in shaded fields (read-only UCT fields) is pre-populated from the SAP Human Resources (HR) system and can only be changed by completing the HR101 - Personal Details   form and returning the completed form to HR.

Free text fields

  • Free text fields have no limit on type of character input.

  • Title free text fields are restricted to 100 characters.

  • Other free text fields are restricted to 500 characters.

  • The NRF Summary text is restricted to 5500 characters.

Extendable select fields

  • The extendable select type field are identified by a small circle at the end of the field.

  • After entering three characters into these fields, a drop-down list of similarly named options appears.  

  • As more characters are entered, the drop-down list will be further refined.  

  • Select the relevant option from the drop-down list, if it appears, or continue entering the relevant information.   

  • Options which do not appear on the drop-down list will be added to the list once they have been vetted.

Rich text fields

  • In rich text fields you may apply formatting to the text (bold / italics /underline / strike through / alignment / subscript / superscript / bullets / numbering / indentation / special characters).

  • There is no limit on the amount of characters you may enter in this field.

Drop-down list fields

  • Drop-down list fields contain a list of pre-defined options.

  • To view and select items in the drop-down list:

  • Click on the drop-down arrow.

  • Select an item from the drop-down list.

  • The selected item appears in the field .

Check boxes

  • Check boxes are square selection options.

  • When selected, a check box contains a tick (check) mark.

  • When cleared, a check box is empty.

  • Clicking in the check box toggles the appearance of the tick (check) mark.

Keywords field

  • Keywords provide a way of assigning an assortment of relevant words to an entry.

  • Each keyword may be separated by a space, comma or semi-colon.

  • When creating a CV, the assigned keywords are displayed.

  • Keywords may contain a maximum of 100 characters.

ISBN field

  • The ISBN is a required field.

  • If there is no ISBN, a series of ten zero’s should be entered (i.e. 0000000000).

See also: Overview: Working with fields in the Researcher Profiles module