Procedure: Adding committee members

When to perform

If it is a new committee, ensure that you add committee members as soon as your committee has been created by the Secretariat.
Otherwise, ensure that you add new members as soon as they have been confirmed, so that they can access all committee documentation and meeting details timeously.

Before you begin

Ensure that you have the names of committee members you need to add and ensure that they have UCT network access.

Procedure

This procedure has been documented in Windows XP operating system. If you are using Windows 7 or other operating systems, the steps might vary slightly. We will be documenting all procedures for Windows 7 in due course.

Log in to the Governance Intranet. See: Logging in.
In Governance - Governance page, select Committees section.
The Committees - Home page opens displaying the Manage Committees menu.
In the Manage Committees menu, choose Manage Committee Members.

The Committees - Manage Committee Members page opens.

In the Manage Committee Members section:

Complete the fields using the table below:

In the...	complete as follows:
Committee field	Select the committee to which you are going to add committee members.
Committee Members people picker field,	Click Browse. The Select People dialog box appears displaying all entries. For each committee member name: In the Find field, enter part of the user name and click . A list of related entries is displayed below. If necessary scroll down to find the relevant entry, select it and click Add ->. The name appears in the Add-> field. Repeat the above four steps until all the names appear in the Add-> field. Once all entries have been added, click OK. The Select People dialog box closes and the names appear in the Committee Members field.
Action field	Ensure that Add is selected.

Click Submit.

A Message from webpage dialog box appears confirming that the member(s) have been successfully updated.

Click OK.

The Committees - Manage Committee Members page reappears, displaying the added name/s in the Added Committee Members section.
If necessary, remove any committee members who are no longer part of the committee. See: Removing committee members.
Either continue working in the Governance Intranet,
Or log out, see: Logging out.