See also: Guidelines: Tips for servicing officers and Process: Managing a meeting
On receipt of a notification from the Governance Intranet, or at least seven days prior to the meeting, request agenda items and start compiling the agenda.
Review the action items from the previous minutes and use these to compile a draft list of agenda items.
Send an e-mail to chair and committee members requesting agenda items and attachments, if applicable. See: Requesting agenda items
On receipt of agenda items and attachments from committee, collate them.
Compile a draft agenda with references to numbered attachments.
Ensure that the agenda states which items are for information, which are for decision, which are for ratification and which are for recommendation to other committees.
Submit the draft agenda to the chair for review.
On receipt of feedback from the chair, amend the agenda.
Upload the finalised agenda and attachments to the Governance Intranet, see: Adding the committee documents.
Ask the chair to view the agenda and attachments loaded in the Governance Intranet and give you approval via e-mail.
Approve the agenda in the Governance Intranet, see: Approving committee documentation.
On approval, if the check box selected an e-mail with a links to the final agenda and attachments is sent to the committee members.